Last Updated 30 May 2018

Your privacy genuinely matters to us.

We will never sell your information.

This Privacy Notice sets out the basis on which we will process the personally identifying information (‘Personal Data’) that we collect and receive from and about users of our websites (www.filmbath.org.uk , www.f-rated.org , (together “the Sites”) and customers who purchase tickets for our events, attend our events  or subscribe to our newsletters.

Our privacy commitments

  • We will only collect, keep, use and share Personal Data for legitimate business purposes that we explain here below, or if we’re legally required to do so.
  • We will be as clear and open as we can with you on what Personal Data we collect and how it will be processed.
  • For as long as we maintain records of your Personal Data, we will keep it up to date and protect it with appropriate safety measures.

Information We Collect About You & How We Use the Information We Collect

Data Collection

We collect the following Personal data from or about you as a FilmBath customer:

  • Personal Data Collected Directly from you through the booking process: your name, phone number, postal address, email address. Our legal basis for the collection and processing of this data is the provision to you of the services purchased by you.
  • Personal Data Collected Automatically from the use by you of the Sites. The data transmitted from your browser includes your IP address, the date and time of the visit the pages accessed, the access status/HTTP status code, your browser, your operating system and interface, as well as the language and version of the browser software. The legal basis for collecting and processing this personal data is to be able to operate the Sites and provide you with access to the pages you wish to access.
  • Personal Data received Indirectly through our suppliers which enables us to create and store a record of your purchase history. The legal basis for collecting and processing this personal data is our legitimate interests in knowing more about our customers.

Data Uses

We use your Personal Data:

  • For the administration of your purchases and our events and to contact you about your purchase (for example with details on your tickets and your attendance).
  • To contact you with marketing messages which you have requested or agreed to receive from us (for example via a branded newsletter);
  • To contact you with surveys and feedback requests (for example relating to a show you attended);
  • To analyse the purchase history of our customers and the way our customers use the Sites.

Cookies

We use cookies (small text files which are transferred to your browser by the Sites to identify data traffic patterns, personalise contents and support security.  They do not provide any information which might disclose the identity of a specific person but they may potentially identify your computer, your browser and your internet settings. You may change the storing of cookies in your browser settings at any time by selecting the function “accept no cookies”. However, disabling essential cookies may result in you no longer be able to use the entire functionality of the Sites.

Google Analytics

Google Analytics, a web analytics service provided by Google, Inc. (“Google”) also places cookies on your computer, to enable Google to provide us with activity reports relating to the Sites. Google uses this data only to provide us with information on how users use the Sites and does not associate your IP address with any other data held by Google. The information generated by Google cookies about your use of the platform (including your IP address) will be transmitted to and stored by Google on servers in the United States. You may refuse these cookies by selecting the appropriate settings on your browser or by downloading and installing the browser plug-in available under https://tools.google.com/dlpage/gaoptout?hl=en-GB.

Data Sharing

FilmBath will not sell your information. We will not share your information with any third party except as stated in this Privacy Notice or as required to operate the Sites, provide our services to you and administer your account.

Social Media

We will not share your Personal Data with social media sites.

Children’s Privacy Protection

We are a family-friendly organisation who champion films suitable for children and families.  However, our website is directed to adults. It is not intended for children under the age of 16. We operate our site in compliance with current regulations. Anyone under the age of 16 must have parental consent to use this site. We do not knowingly collect or use personally identifiable information from anyone under 16 years of age.

SCREENING ATTENDEES

Data Collection

We collect the following data from you as a FilmBath attendee:

  • Data Collected Directly: your name, email address, postal address, when you buy a ticket.
  • Data Collected Indirectly: your attendance history.

Data Uses

We use your Personal Data:

  • To contact you about your attendance (for example with your arrival time);
  • To contact you with future event marketing messages (for example with branded newsletters or an advertisement on Facebook);
  • To send you surveys or feedback requests (for example after you attended an event);
  • To find out more about our audience members and their preferences (for example by analysing your attendance history).

Data Sharing

FilmBath will not sell your information. We will not share your information with any third party except as stated in this Privacy Notice or as required to operate the Sites, provide our services to you and administer your account.

SOCIAL MEDIA FOLLOWERS

Data Collection

We receive the following Personal Data about you if you follow one of our social media accounts: Your account name, gender, general interests, location, age. Our legal basis for processing this data is our legitimate interest in providing social media and marketing content that is of interest to our followers on social media.

Data Uses

We use this Personal Data:

  • to provide bespoke social media content (for example by analysing your general interests)
  • to create targeted advertising across all our social media channels (for example by analysing responses to posts and existing advertisements)
  • to find out more about our digital community (for example by analysing the age ranges of our followers)

Data Sharing

FilmBath will not sell your information. We will not share your information with any third party except as stated in this Privacy Notice or as required to operate the Sites, provide our services to you and administer your account.

WEBSITE VISITORS

Data Collection

We collect the following Personal Data about you if you visit one of our Sites: site referrals, browsing pattern, browser type, location, general interests, gender, age. The data transmitted from your browser includes your IP address, the date and time of the visit the pages accessed, the access status/ HTTP status code, your browser, your operating system and interface, as well as the language and version of the browser software. The legal basis for collecting and processing this personal data is our legitimate interest in operating the Sites, providing  you with access to the pages you wish to access,  understanding the interests of our potential customers and providing you with relevant information about our services.

We use this Personal Data:

  • to provide you with bespoke website content (for example by analysing our site visitors’ age ranges)
  • to gain insight into your behaviour and preferences (for example by analysing the website pages you visit)
  • to create bespoke marketing messages (for example by analysing the click throughs on our Sites)
  • to re-target our website visitors with relevant marketing messages (for example by using cookies hosted on our Sites)
  • to collect site statistics

Data Sharing

FilmBath will not sell your information. We will not share your information with any third party except as stated in this Privacy Notice or as required to operate the Sites, provide our services to you and administer your account or otherwise as required or permitted by law.

Third-Party Websites

DATA PROCESSORS

We use third party processors to collect, export, process and store Personal Data on our behalf. The processors we use currently are the following:

Ticket Seller/s:

Bath Box Office: https://bathboxoffice.org.uk/

CRM Tool: Mailchimp,. https://kb.mailchimp.com/accounts/management/about-mailchimp-the-eu-swiss-privacy-shield-and-the-gdpr

Google Drive, https://cloud.google.com/security/compliance/eu-data-protection/

Dropbox,. https://www.dropbox.com/help/security/data-transfers-europe-us

Social Media Platforms:

Facebook, some data centres located in the U.S. Privacy Shield Certified. https://www.facebook.com/privacy/explanation

Twitter: some data centres located in the U.S. Privacy Shield

Certified. https://twitter.com/en/privacy

Pinterest: some data centres located in the U.S. Privacy Shield

Certified. https://policy.pinterest.com/en-gb/privacy-policy

Instagram: some data centres located in the U.S. Privacy Shield

Certified. https://help.instagram.com/155833707900388

LinkedIn: some data centres located in the U.S. Privacy Shield

Certified. https://www.linkedin.com/legal/privacy-policy

YouTube: some data centres located in the U.S. Privacy Shield

Certified. https://policies.google.com/privacy?hl=en-GB&gl=uk

Vimeo: some data centres located in the U.S. Privacy Shield

Certified. https://vimeo.com/privacy

Survey Tool: Survey Monkey, located in the U.S. Privacy Shield Certified. https://www.surveymonkey.com/mp/policy/privacy-policy/

Web Management Tools

WordPress, located in the U.S. Privacy Shield

Certified. https://automattic.com/privacy/

Google Analytics, located in the U.S. Privacy Shield Certified. https://www.google.com/policies/privacy/

AWS, located in the U.S. Privacy Shield Certified. https://aws.amazon.com/privacy/

International Data Transfers

We use data processors located outside the European Economic Area only after taking such steps as are required to ensure that Personal Data they process on our behalf receives protection equivalent to that provided in the EEA. Our processors are either certified as compliant with the EU-U.S. Privacy Shield Framework where they are located in the USA or have entered into an agreement with us containing the model clauses approved by the European Commission as providing contractual protection equivalent to that provided by the data protection regulations applicable in the EEA. To learn more about the Privacy Shield program, please visit www.privacyshield.gov.

Data Security

We maintain technical and physical safeguards that are designed to protect the security and integrity of your Personal Data, and to guard it against accidental or unauthorised access, use, alteration or disclosure to unauthorised third parties. These measures include device encryption, firewalls and virus checking procedures.

Where we keep Personal Data files on local devices these devices are protected and accessible only to authorised FilmBath staff.

We regularly review our security systems to ensure that your Personal Data remains safe and secure.

Duration of Storage

We will maintain records of your Personal Data for as long as you remain:

  • a registered subscriber to our mailing list;
  • a registered user of any of our Sites;
  • have completed a purchase with FilmBath in the last 36 months; or
  • for as long as is necessary to provide our services to you.

If you have not opened any email communication from FilmBath or interacted in any other way with FilmBath for 36 months we will regard you as an inactive subscriber and delete your details from our records except where retention is necessary to enable us to enforce our legal rights, or to protect the rights, property or safety of our employees.

Your Choices About Collection and Use of Your Information

You can update your subscription preferences or unsubscribe from our marketing communications at any time by following the link in the footer of the last email you received from FilmBath (“Update your subscription preferences” or “Unsubscribe”) or by sending your request with detailed instructions to hello@filmbath.org.uk.

You have the right to update and correct the personal information on your account. You also have the right to request from us all personal information that we hold that relates to you, to request restriction of the processing of that data and to request that we delete that data.  Where allowed by applicable law there may be an administrative charge for supply of copies of data and we may also require you to provide us with appropriate identification before we comply with this request. You also have the right to object to our continued processing of your personal data.  You may also have the right to data portability. If you have a complaint about the way in which we use your personal information you have the right to complain to the Information Commissioner www.ico.gov.uk.

You can contact us with questions about the personal information we hold about you using the contact information provided in the contact us section of this privacy notice.

Changes to This Privacy Policy

We will occasionally update this Privacy Policy to reflect changes in our practices and services. When we post changes to this Privacy Policy, we will revise the “Last Updated” date at the top of this Privacy Policy. If we make any material changes in the way we collect, use, and/or share your personal information, we will notify you by sending an email to the email address you most recently provided.

How to Contact Us

FilmBath is the Data Controller in respect of any Personal Data that you submit to us or that we collect from or about you. We are a limited company registered in England and Wales (registered no. 3400371) and a registered charity (registered no. 1080952) with registered offices at Abbey Chambers, Kingston Parade, Bath BA1 1LY.

If you would like to know what information we hold about you or if you have any other queries or complaints in relation to this Privacy Notice, or our Sites, our contact details are as follows:

FilmBath, Abbey Chambers, Kingston Parade, Bath BA1 1LY

hello@filmbath.org.uk

01225 463 458